WHILE BROKERS OFTEN BECOME upset or even angry when they
are named in customer arbitration, nothing strikes fear in the
hearts of licensed individuals as much as being called to testify
before their own regulatory body.
The situation can arise in a number of ways, either by a simple
telephone call from an SEC investigator, a call from an NASD examination,
an SEC Subpoena, or a request for an On The Record interview from
Whether the request is formal or informal, whether the testimony
is recorded or not, all such interactions with the regulatory
authorities is a serious matter, and brokers have good reason
to be concerned.
Testimony before regulatory agencies is an extremely serious
matter. Regulators can ask questions on nearly any topic they
choose, and incorrect testimony can have serious repercussions
for the broker. Therefore, such testimony should not be given
without first speaking to an attorney, and rarely should a witness
give such testimony without an attorney present. While most testimony
is given by witnesses, not wrongdoers, the SEC and the NASD can
have a serious impact on a broker's license, and the testimony
can start a lengthy process that could take years to resolve.
If the matter is not properly handled from the outset, the damage
can be long lasting, and costly.
Of course, the regulators can refer a matter to a criminal prosecutor
for further action or conduct further proceedings based on witnesses'
testimony. Nothing demonstrated the need for representation
and preparation more dramatically than the conviction of Martha
Stewart for lying to the FBI and the SEC in just such a scenario.
And she was not testifying under oath. She voluntarily spoke to
the investigators, with her attorney, and lied.
While the seriousness of the event is enough to cause concern,
a large part of any subpoenaed broker's concern is the fear of
the unknown, including the procedure, what will be discussed and
the target of the investigation.
While the SEC will not disclose the target of an investigation
to a witness, or even his attorney, a knowledgeable lawyer can
obtain SEC information that will lead to a reasonable idea of
the witness' role in the investigation and the scope of inquiry.
The NASD, and the NYSE to a certain extent, will often attempt
to keep the topics of the examination a secret too, by not disclosing
the full scope of the investigation or review. Since there are
very few rules which govern the conduct of an NASD investigation,
the event becomes a bit trickier, since one never knows exactly
what the topic of discussion is going to be.
However, the process itself is not complicated, but is important
to understand. Where testimony is being compelled, the witness
receives a subpoena (from the SEC) or a letter from the NASD.
The testimony is given under oath and recorded by a court reporter
or tape recording equipment, is usually taken by an SEC attorney
at one of their regional offices. An investigator is also present,
and other SEC staff may attend. The same is true for the
NASD and the NYSE.
In the SEC situation, In order for the staff attorney to subpoena
a witness, there must be a Formal Order of Investigation. Witnesses
who are subpoenaed to appear and give testimony are entitled to
see the formal order, and it should be reviewed carefully. It
contains information as to the scope of the investigation, when
it began and who is authorized to conduct it. Additionally, the
formal order may contain information regarding staff conclusions
and possible subjects of the investigation.
In the NASD or NYSE situation, there is no such order, and the
staff can basically conduct its own investigation, with the staff
deciding the scope of the examination and who will be interviewed.
This again is a problem for the witnesses, and needs to be addressed
by counsel. Often the NASD staff will attempt to keep the witness
in the dark regarding the scope of the interview, and counsel
needs to address that issue before the witness testifies.
In all situations, the Staff makes an opening statement and describes
the general process to the witness. In the SEC examination, the
witness is informed that he has the right to be represented by
an attorney of his choice, that he may refuse to give testimony
based upon his right against self-incrimination, and that any
testimony given can be used in other proceedings. Of course,
in the NASD proceeding the witness has no such rights, and cannot
assert his right against self-incrimination. If he does so, the
NASD will immediately move to bar the individual from the industry,
on the grounds that he has failed to cooperate in an NASD investigation.
The witness will also be told that he cannot "go off the record"
and that only the staff can direct the reporter to stop recording
the session. This is a true statement, but witnesses should be
advised of one salient fact — whether the reporter records the
statement or not, the staff can use anything that is said. In
other words, a witness is never "off the record."
An examination typically begins with a series of general questions.
Depending on the responses, these may take more than an hour to
complete. General questions include: the witness' name; date of
birth; home and office addresses and telephone numbers; all telephone
calling card numbers; social security number; names of all immediate
family members; full employment history, including job descriptions
and dates of employment; complete educational background and identification
of any securities- or business-related courses taken; all licenses
held and when obtained; any disciplinary proceedings in which
the witness was named; every occasion in which the witness has
testified under oath; details of all lawsuits and arbitrations
in which the witness was a party; involvement with any public
companies; and the location of all brokerage accounts and bank
accounts controlled by the witness.
The examination then continues into the specifics of the investigation.
Although the details of the examination will vary, every witness
must testify truthfully, fully and honestly. It is a federal crime
to make a false statement or representation to any government
official, including a member of the SEC.
During the testimony, the witness' attorney's ability to object
to questions is somewhat limited. However, a witness is permitted
to seek an attorney's advice at any time during the examination,
and any question that he does not understand must be clarified
by the examiner. The witness has the right to review documents
he is being asked to testify about if he does not recall the exact
details of the response.
During the examination, it is important to keep in mind that
the staff members who attend the deposition will have a role in
determining whether further action will be taken. Therefore, the
witness' demeanor and attitude during the examination are important.
After the examination is over, the witness or his attorney is
allowed to make a statement on the record. This must be decided
on a case-by-case basis but should be used if there were any unclear
responses that were not addressed during the examination.
At the examination's conclusion, the witness has a right to inspect
the transcript of the proceedings and may — at his own cost —
obtain a copy. Although the SEC may deny transcript access, it
does not do so in general practice. The NASD on the other hand,
will routinely deny or delay access to the transcript, and it
is essential to obtain and review a copy of the transcript as
soon as possible to ensure its accuracy, since the transcript
may be used in other proceedings. To correct substantive mistakes,
an affidavit will have to be prepared, and there may be a request
for an additional examination.
Unfortunately, the SEC and the NASD have no obligation to inform
witnesses of an investigation's outcome or even its termination.
In fact, the witness may never hear from them again. Should the
matter proceed further, there are a number of other possible outcomes,
including a cautionary letter, a referral to civil or criminal
law enforcement organizations, a referral to a self-regulatory
agency, administrative proceedings or injunctive actions.
Receiving a subpoena is not an indication that the SEC thinks
you have done something wrong. Most people are subpoenaed as witnesses,
not as investigations' targets. The goal during this process should
be to ensure that the witness remains a witness, and nothing more.
This article was updated in March 2004 and originally
appeared in the May 1997 edition of Research