SEC Subpoena, FINRA OTR – What do I do?

The SEC Serves a Subpoena, or FINRA wants an OTR. Now what?

By Mark J. Astarita, Esq.

Getting a subpoena, or even a letter or telephone call from the SEC or FINRA is a serious matter, regardless of how informal the caller claims to be. Regulators can ask questions on nearly any topic they choose, and incorrect testimony can have serious repercussions. Keep Marth Stewart in mind, she went to jail for lying to the SEC, not for insider trading.

If the matter is not properly handled from the outset, the damage can be long lasting, and costly.

While the SEC will not disclose the target of an investigation to a witness, or even his attorney, a knowledgeable lawyer can obtain SEC information that will lead to a reasonable idea of the witness’ role in the investigation and the scope of inquiry.  FINRA will often attempt to keep the topics of the examination a secret too, by not disclosing the full scope of the investigation or review. Since there are very few rules which govern the conduct of a FINRA investigation, the event becomes a bit trickier, since one never knows exactly what the topic of discussion is going to be.

However, the process itself is not complicated, but is important to understand. Where testimony is being compelled, the witness receives a subpoena (from the SEC) or what is known as an “8210 request” from FINRA. The testimony is given under oath and recorded by a court reporter or tape recording equipment, is usually taken by an SEC attorney at one of their regional offices. An investigator is also present, and other SEC staff may attend.  The same is true for FINRA.

In the SEC situation, In order for the staff attorney to subpoena a witness, there must be a Formal Order of Investigation. Witnesses who are subpoenaed to appear and give testimony are entitled to see the formal order, and it should be reviewed carefully. It contains information as to the scope of the investigation, when it began and who is authorized to conduct it. Additionally, the formal order may contain information regarding staff conclusions and possible subjects of the investigation.

For FINRA, there is no such order, and the staff can basically conduct its own investigation, with the staff deciding the scope of the examination and who will be interviewed. This again is a problem for the witnesses, and needs to be addressed by counsel. Often FINRA staff will attempt to keep the witness in the dark regarding the scope of the interview, and counsel needs to address that issue before the witness testifies.

In all situations, the Staff makes an opening statement and describes the general process to the witness. In the SEC examination, the witness is informed that he has the right to be represented by an attorney of his choice, that he may refuse to give testimony based upon his right against self-incrimination, and that any testimony given can be used in other proceedings.  Of course, in  a FINRA proceeding the witness has no such rights, and cannot assert his right against self-incrimination. If he does so, FINRA will immediately move to bar the individual from the industry, on the grounds that he has failed to cooperate in an investigation.

The witness will also be told that he cannot “go off the record” and that only the staff can direct the reporter to stop recording the session. This is a true statement, but witnesses should be advised of one salient fact — whether the reporter records the statement or not, the staff can use anything that is said. In other words, a witness is never “off the record.”

An examination typically begins with a series of general questions. Depending on the responses, these may take more than an hour to complete. General questions include: the witness’ name; date of birth; home and office addresses and telephone numbers; all telephone calling card numbers; social security number; names of all immediate family members; full employment history, including job descriptions and dates of employment; complete educational background and identification of any securities- or business-related courses taken; all licenses held and when obtained; any disciplinary proceedings in which the witness was named; every occasion in which the witness has testified under oath; details of all lawsuits and arbitrations in which the witness was a party; involvement with any public companies; and the location of all brokerage accounts and bank accounts controlled by the witness.

FINRA now uses a “background questionnaire” which it requests the witness submit prior to the OTR, which speeds up the questioning, but requires the witness to spend more time on background, as the questionnaire is more detailed than any examiner could reasonable ask during an OTR.

The examination then continues into the specifics of the investigation. Although the details of the examination will vary, every witness must testify truthfully, fully and honestly. It is a federal crime to make a false statement or representation to any government official, including a member of the SEC.

During the testimony, the witness’ attorney’s ability to object to questions is somewhat limited. However, a witness is permitted to seek an attorney’s advice at any time during the examination, and any question that he does not understand must be clarified by the examiner. The witness has the right to review documents he is being asked to testify about if he does not recall the exact details of the response.

During the examination, it is important to keep in mind that the staff members who attend the deposition will have a role in determining whether further action will be taken. Therefore, the witness’ demeanor and attitude during the examination are important.

After the examination is over, the witness or his attorney is allowed to make a statement on the record. This must be decided on a case-by-case basis but should be used if there were any unclear responses that were not addressed during the examination.

At the examination’s conclusion, the witness has a right to inspect the transcript of the proceedings and may — at his own cost — obtain a copy. Although the SEC may deny transcript access, it does not do so in general practice. There was a time when FINRA routinely denied or delayed access transcript, but it is essential to obtain and review a copy of the transcript as soon as possible to ensure its accuracy, since the transcript may be used in other proceedings. To correct substantive mistakes, an affidavit will have to be prepared, and there may be a request for an additional examination.

Unfortunately, the SEC and FINRA have no obligation to inform witnesses of an investigation’s outcome or even its termination. In fact, the witness may never hear from them again. Should the matter proceed further, there are a number of other possible outcomes, including a cautionary letter, a referral to civil or criminal law enforcement organizations, a referral to a self-regulatory agency, administrative proceedings or injunctive actions.

Receiving a subpoena  or an 8210 request is not an indication that a regulator thinks you have done something wrong. Most people are subpoenaed as witnesses, not as an investigations’ targets. The goal during this process should be to ensure that the witness remains a witness, and nothing more.

Updated March 2018.


Nothing herein is intended as legal or financial advice. The law is different in different jurisdictions, and the facts of a particular matter can change the application of the law. Please consult an attorney or your financial advisor before acting upon the information contained in this article. For more information contact Mark Astarita at mja@sallahlaw.com or at his website New York Securities Lawyer.

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